AI Communication Disclosure

Effective date: October 25, 2026

Why we explain AI use

Figsite may use AI-assisted tools in preparing drafts, organizing information, reviewing options, translating proposed text, or supporting internal operations. AI assistance can be useful, but an AI-produced statement can be inaccurate, incomplete, outdated or unsuitable for a specific business decision.

This disclosure explains Figsite’s general approach to AI-assisted communication on the website and in professional work. Each paid project is governed by its own written agreement.

What AI tools may help us do

Depending on the agreed task and permitted scope, AI-assisted tools may help collect, organize, classify and compare business information, summarize source material, draft questions or language, and support ordinary administrative work. In an optional, separately contracted monitoring service, AI may flag possible changes in public or client-authorized external information sources that could affect a Catalog answer. AI output and monitoring alerts are preliminary, require applicable independent review, and do not automatically modify approved Catalog records.

When translation is supported by AI assistance, the proposed wording still needs appropriate review for accuracy, context and meaning before Figsite treats it as approved customer-facing content.

What AI does not approve

AI output does not by itself establish the truth of a source, resolve a conflicting business record, approve a company’s policy, authorize publication of confidential information, set a binding service price, or make a client commitment. Figsite and the customer retain the responsibilities established in their agreement. A business representative with the appropriate authority must approve decisions that belong to that business.

Personal and confidential information

Before Figsite collects confidential client materials for AI-assisted service work or submits such information to an external AI provider, Figsite requires an executed service agreement, the client’s specific authorization, and the agreed prerequisite payment. The permitted data, service-provider arrangements and safeguards must be established within that authorized scope. Third-party AI providers may process only content permitted for the agreed work under their applicable terms and technical settings. Submitting a general website inquiry is not an authorization for such processing, public disclosure or distribution to search platforms.

Please do not send passwords, financial account details, government identifiers or confidential third-party records through the general consultation form. For an engagement involving confidential records or AI-assisted processing, the parties must establish the authorized collection, transfer and processing methods before client materials are supplied for that work.

Search platforms and generated answers

A private Business Knowledge Catalog does not automatically supply information to Google, Bing or an AI provider. Public search engines and AI services independently determine what they crawl, display, cite or generate. Figsite does not promise indexing, rankings, AI recommendations or control over third-party answers.

Questions about an engagement

You may ask about the role of AI assistance in a particular proposed deliverable or communication. We will explain the relevant role and human review within the agreed project scope and any applicable confidentiality obligations.

For questions, contact quotes@figsite.com with AI Disclosure in the subject line. See our Privacy Policy for information about personal-data requests.